How to Choose High Quality Copier Staples for Your Office?

The quality of copier staples will directly impact the neatness and efficiency of document stapling. Therefore, understanding their characteristics and refilling techniques is crucial before purchasing copier staples. This guide delves into the essence of copier staples and provides a guide to selecting the right staple model. Lastly, we will explore the differences between original and aftermarket copier staples, helping you choose staples that balance cost-effectiveness and high quality, ensuring superior binding results!

What are Copier Staples?

Copier staples are small, thin metal fasteners that are filled in plastic or cardboard boxes, typically made of galvanized steel. They are used in the finisher (also called sorter) of a printer, responsible for binding papers together. When documents need to be bound, the stapler automatically feeds copier staples from the cartridge, bending the staple through the stack of papers and then pressing the ends together to secure the papers. The entire process is usually automated, and the stapling position can be adjusted according to user′s preferences.

Why Copier Staples Matter?

While copier staples may seem like a minor office supply, they have a significant impact on productivity and efficiency. High-quality staples reduce the risk of paper jams, ensuring that your copier runs smoothly. They also provide a more professional appearance for your documents, leaving a positive impression on clients and colleagues. Using the correct staples helps protect the copier from damage, as improperly sized or low-quality staples can jam the machine, leading to costly repairs and downtime. Ultimately, paying attention to the quality and proper use of copier staples can significantly impact productivity, professionalism, and the longevity of office equipment.

How to Check the Finisher Model of a Copier?

The binding component of a photocopier is typically referred to as a stapler. With enhanced functionality, these accessories are now also known as finishers, staple finishers, sorter staplers, booklet makers, and saddle finishers, which are all types of binding devices. Do not purchase copier staples based solely on the copier model, as different finishers may be compatible with the same copier. Select the appropriate copier staple according to the model of the finisher. The model number of the finisher is usually labeled on the side, back, or inside the door of the machine. Not all finishers are external; some may be built-in, requiring you to look inside the copier to find the model label marked on the finisher.

How to Choose the Correct Model of Copier Staples?

Many people mistakenly believe that they only need to purchase copier staples according to the brand and model of their copier when selecting copier staples. In fact, the correct way to choose is to use the model of the finisher as the basis, rather than the model of the copier. When purchasing copier staples, you should first confirm the model of the finisher and refer to the model label on the finisher to select the correct staple. The common copier staples on the market are as follows:

How to Choose High-Quality Staples for Copiers

Staples produced by the original manufacturers usually have higher quality and compatibility, but third-party products are more competitive in terms of price and compatibility. VIM, an experienced spare parts manufacturer, offers a variety of copier staples suitable for many brands, such as Kyocera, Canon, Konica Minolta, and more, at a more affordable price than the original manufacturers! After confirming the model of the copier staples, you should also pay attention to the appearance characteristics of the staples when purchasing. Here are some key points to consider when choosing copier staples:

Pay Attention to the Appearance of Copier Staples

Copier staples should have a smooth and flat surface without any dents, scratches, or defects. Ensure that each staple is evenly aligned and spaced to guarantee smooth insertion and operation within the copier. Additionally, the staples should have a uniform color without any discoloration or spots, indicating consistent material quality and proper processing. By carefully inspecting the appearance of copier staples, you can avoid issues such as paper jams, malfunctions, or poor stapling quality.

Testing the Hardness and Toughness of Copier Staples

The hardness of copier staples is an important quality indicator. Staples with sufficient hardness can penetrate paper firmly without deforming or breaking, whereas overly hard staples may break easily and cause paper jams or damage the copier. If the staple has difficulty penetrating the recommended quantity of paper, it indicates insufficient hardness. The toughness of the staples is equally important, ensuring that the staples do not break when bent and can be smoothly ejected from the staple slot.

Testing the Smoothness of an empty staple cartridges

Pay attention to the smoothness of the lid of the empty staple cartridges to ensure that staples can be smoothly ejected from the staple slot without jamming. Gently push the lid up and down to assess its overall smoothness. If the cartridge slides smoothly without wobbling or resistance, it indicates good surface structure and internal components.

How to Refill Copier Staples?

To replace the copier staples in the binding device, first, open the front cover of the finisher and pull out the staple cartridges. Next, follow the direction indicated by the arrows to remove the empty copier staple cartridge. Place the staple refill cartridge into the staple cartridges, inserting the protruding tab at the front of the staple refill cartridge into the staple cartridges. Once done, push the staple cartridge back in securely.Finally, close the front cover of the finisher. During this step, the stapling device may automatically staple to reposition the copier staples.

The method for replacing copier staples varies by stapler brand, so please refer to the brand's official website for specific information. Here are the replacement instructions for common copier staple brands: HP 、Canon 、Kyocera、Ricoh、Xerox 、Konica

Best Practices for Storing Copier Staples

To ensure that your copier staples remain in optimal condition, it's important to store them properly. Keep staples in a cool, dry place away from direct sunlight, as exposure to moisture or extreme temperatures can cause rust or damage, and regular checks for signs of moisture or rust will help maintain the staples' condition. Organize your staples using a storage container or drawer to keep them clean and easily accessible. By following these storage practices, you can ensure your copier staples remain in optimal condition for use when needed.

Excellent Choice for Aftermarket Copier Staples: VIM

VIM is a leading supplier of aftermarket copier staples, committed to using high-quality certified steel to produce copier staples that rival the quality of original manufacturer products. As an OEM for several well-known brands, VIM' staples are widely sold to many companies in Japan and are renowned for their competitive prices. Additionally, we have an efficient inventory management system, allowing us to ship stocked products within three business days, providing customers with fast and convenient service.

Conclusion

VIM's copier staples combine OEM quality with aftermarket price advantages. Our copier staples are 100% manufactured in Taiwan, adhering to strict production standards and finished product inspections to ensure consistent quality. With over 25 years of producing experience, we can deliver quickly, providing a diverse range of copier staple models and types to hundreds of countries. Welcome to contact us to learn more about our customized services!